Timecard Guide

1 Install the Timecard on your phone

One-time setup. Once installed it lives on your home screen — no browser, no typing the URL.

iPhone

1. Open Safari (not Chrome) and go to bellaterra.services/timecard
2. Tap the Share button (square with up arrow at the bottom)
3. Scroll and tap Add to Home Screen
4. Name it Bella Terra and tap Add

Android

1. Open Chrome and go to bellaterra.services/timecard
2. Tap the three-dot menu
3. Tap Install app or Add to Home Screen

2 Sign in the first time

• Office staff (anyone with a @1bellaterra.com email): tap Sign in with Google.
• Field crew: use your Employee ID + PIN. If you don't have a PIN yet, enter your ID and pick a 4-digit PIN — it saves automatically.

3 Sign in to the portal

You sign in twice by design — once to the main bellaterra.services portal (email/password or Google), and again with your PIN when you open the Timecard app. That's the double layer protecting your hours.

• Crew session resets every Friday at 4 AM. You'll re-enter your PIN once a week when you sign back into the portal Friday morning.
• Office staff (@1bellaterra.com): 30-day session.
• Every screen in the Timecard app has a Dashboard button in the top-left to jump back to the main portal.

4 Clock In vs. Add Time

The Timecard home screen now has two big buttons:

• Clock In (blue) — for crew who punch in when they arrive and punch out when they leave. Live timer runs while you're on the clock.
• Add Time — for crew who fill in hours at the end of the day or end of the week. Opens the entry editor where you type the start and end times.

Pick whichever fits your workflow. Some crew use both — Clock In on jobsite days, Add Time when they forgot to punch.

5 Using Clock In

1. Tap Clock In.
2. Pick your project. The dropdown is ordered:
   • Today's scheduled job first (from the office schedule)
   • Last project second
   • The rest A → Z
   Type 1-8 letters in the search bar above the dropdown to filter the list.
3. Pick your class (BLC, IRC, PLC, SPC, HYC, SEC, DUC…). If a class has more than one role, the card expands and you pick the role (Truck Driver, Cannon Master, Laborer, Operator…). The wage shows on the right.
   If your class or role isn't there, tap the amber "Don't see your class or role?" button at the bottom. Liz/Emily/Rena get a text instantly and you'll get one back when it's fixed.
4. Confirm clock in. Add equipment + notes if helpful, then tap the big green button.

6 Using Add Time

For crew who don't punch in/out and just type their hours later:

1. Tap Add Time on the Timecard home screen.
2. Pick the date (defaults to today, any past day in the open week works).
3. Type start time + end time, pick the project + scope, add notes if needed.
4. Save. Entry appears on your timecard immediately.

7 Switch projects mid-day

If you're already clocked in and move to a different job:

1. Tap Switch → on the green banner at the top.
2. Pick the new project + scope.
3. Confirm. The system clocks you out of the previous project and starts the new one with one tap.

8 Take a lunch break

Tap the amber Lunch button on the green clocked-in banner.

• The work clock stops and the banner turns amber: "On Lunch — clock paused" with its own timer.
• Lunch time is not paid. Project + scope are remembered so you don't have to re-pick them.
• Tap Return from Lunch when you're back. The work clock resumes on the same project automatically.
• If lunch goes over 60 minutes, the timer turns red as a reminder.

9 Clock out

Tap Clock Out (red button on the green banner). Your hours land on this week's timecard automatically.

10 Fix or add an entry later

1. Open the Entries tab at the bottom.
2. Pick the range (Day / Week / Month / Custom) at the top.
3. Tap Edit on any entry to change it, or + New Entry to add one you missed.

11 Request time off

The PTO tab in the Timecard app is where you request paid days off or unpaid days off.

1. Tap the PTO tab at the bottom (umbrella icon).
2. Your available PTO balance shows at the top (accrues 1 hr per 40 hrs worked, nightly).
3. Tap Request PTO (uses your balance) or Request Unpaid (day off, no balance used).
4. Tap days on the calendar. Green = will auto-approve. Amber = falls in the Aug 15 – Nov 15 window and needs Rena's approval.
5. Set hours per day + skip weekends if you want, then Submit.

12 Sign your timecard each week

Pay week runs Sunday → Saturday. Sign your timecard before Monday morning so payroll can run.

• Saturday afternoon: you get a text reminder if you haven't signed yet.
• Sunday night: review your entries on the Entries tab and tap Sign Timecard.
• Monday 10 AM: unsigned timecards get locked. Office can unlock manually but it slows payroll.

13 What each tab does

• Timecard — your default landing. Two-button screen (Clock In + Add Time), this week's entries, missing-day alerts, cost code summary.
• Schedule — your week at a glance from the office calendar. Tap addresses to open Maps.
• Entries — full entry list, edit/add, filter by range.
• PTO — balance + request days off.
• Help — quick links to this guide and other how-tos.

14 If something breaks

• "Could not load" or blank page — close the app fully and reopen, or pull down to refresh. The hard refresh on Friday morning is normal — it's the weekly sign-in reset.
• Wrong wage — clock in anyway. Office will adjust the rate after the fact. Don't skip the punch.
• GPS not working — clock in anyway. Notes you add are timestamped.
• Forgot your PIN — ask Rena to reset it. Don't share PINs.
• Anything else — text Rena at 360-225-1125 or use the bug-report widget at the bottom of any page.