Every tap on your phone feeds something on the office side. Skip a step and the office is guessing. This is the map: what you do, what the portal does with it, what the office gets, and what breaks if it doesn't happen.
Tap Clock In when you start, Clock Out when done. Take lunch if 4/10.
Stores punch with GPS + project ID. Computes daily hours, flags missed lunch, totals weekly hours for payroll.
Emily runs payroll without chasing timecards. Owner sees actual hours vs. estimated per job.
Pick the project, then your class (HYG, DUG, BLG…), then the role under that class.
Time gets tagged to the right scope + wage so the job estimate vs. actual breakdown is real.
Owner can answer “did we lose money on hydroseed at Bull Run?” with a number, not a guess.
Don't see your class or role? Tap the amber “Request” button at the bottom of step 2. Type Class + Role.
Office gets an SMS. Whoever adds the code marks it resolved. You get a text when it's fixed.
No phone tag. Office knows exactly what's missing. Other office staff see the request was handled.
Tap “OMW” on the way to a job. Client gets a text with ETA.
Sends an SMS to the client contact, logs the time, opens the door for delay alerts.
Fewer “where are they?” calls. Client expectations stay calibrated.
If you're going to be more than 20 min late, tap “Running Late” and pick a reason.
Sends Rena an SMS with crew, project, reason, new ETA. Optionally pings client.
Owner reroutes the day before the client calls. No surprises at 4 pm.
Snap the bark / compost / load ticket on pickup or delivery before tossing it in the truck.
Claude vision reads vendor, qty, unit, price, ticket #, date. Posts to the receipts table tagged to project.
Material cost lands on the job automatically. Vendor invoices reconcile instead of pile up.
Log the application: product, rate, area, target. New product? Snap the label.
Writes to herbicide_applications + nursery_care_log. Label photo → Claude extracts product/EPA/active + auto-fetches SDS.
State-compliant application records on file. SDS sheets ready for any inspection without scrambling.
Walk a nursery location with the phone. Tap +Found / -Dead / Set as you go.
Updates per-species stock at each location. Logs who counted and when. Shows care warnings (drowning, dryness) live.
Real inventory before bidding. Loss patterns visible (which species die where).
End of job: send the Thank-You text with the Google review link. Don't ask the customer to name you — Google flags reviews with employee names.
Sends SMS, logs you as the sender, tracks whether the client clicked through.
If the review posts: $20 bonus to the sender, or $10 each if the crew is named.
Stuck? Open the Knowledge Base, search first, then “Ask the Office” if nothing matches.
Rena gets the question by SMS, answers once. Answer is saved into the KB for the next person.
Owner answers each question once, not ten times. KB grows automatically.