Fleet Management — Bella Terra

Fleet Management

Repair Requests · Maintenance Logs · Inspections · Accident Reports · Vehicle Cards

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Need to add a new piece of equipment to the fleet?

Master Equipment Sheet ↗

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Repair Request

Submitted by *

Priority *

Describe the problem *

Photo (optional)

Texts will be sent to Wyatt (360-518-4399) and Kent (360-518-4248).

Maintenance Log

Add New Entry

Date *

Odometer / Hours

Service performed *

Logged by

History

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Accident Report

Date *

Time *

Location *

Driver name *

Filed by *

Filer's email (for CC) *

Other party info (name, phone, plate, insurance, etc.)

Police report # or business card photo info

Photos * (at least 3 — damage, scene, plates, etc.)

Report will be emailed to rena@1bellaterra.com with a CC to the filer.

Vehicle Cards

Registration

Expiration date

Replace photo (JPG/PNG/HEIC/PDF, max 10MB)

Insurance

Expiration date

Replace photo (JPG/PNG/HEIC/PDF, max 10MB)

Annual DOT Inspection

FMCSA 49 CFR 396.17 — required every 12 months. Enter the date it was inspected and attach the inspection report. The portal tracks the next due date and emails a reminder 1 month before it expires.

Date inspected

Attach inspection report (JPG/PNG/HEIC/PDF, max 10MB)

Add Vehicle

Add a new piece of equipment to the fleet.

What kind of equipment are you adding?

Unit # *

Nickname / friendly name

Year

Make

Model

License Plate

VIN

Fuel Type (for IFTA & job costing)

Description / Notes

Requires Annual DOT Inspection (FMCSA 396.17)

Turn this ON for CDL trucks and any trailer over 10,000 lbs that gets pulled behind a CDL truck. It adds the yearly DOT inspection tracker + reminder email for this unit.

Known Damage

Document pre-existing damage so inspectors know not to flag it as a failure again.

Damage notes *

Add a photo (additive to existing photos)

Lock Out Equipment

Locked out by *

Category *

Notes (what's wrong, parts on order, etc.) *

Expected back in service (optional)

A text will be sent to all active employees with a phone on file.