Bella Terra Fleet

CDL Truck — Setup Checklist

← Admin
0 of 28 items complete

✅ Unit saved to fleet!

Vehicle added to Supabase. Fuel cards linked. Checklist progress saved.

🚛 Vehicle Details

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For insurance carrier email
For insurance carrier email
Pre-fills the insurance draft email — leave blank to fill in manually
1
Registration & Compliance
Add vehicle to equipment list and assign vehicle number
Add CDL truck to Fuel QR Code system
File Form 2290
Federal heavy vehicle use tax — required before operating on public highways
🌐 Website & Signature
5-DIGIT SIGNATURE
98674
Pay 2290 tax amount via IRS EFTPS
Schedule and complete annual DOT inspection
FMCSA — required every 12 months
Set reminder email 11 months out for DOT inspection renewal
Make two copies of inspection report
One in cab orange folder · one in office equipment folder
Verify required safety equipment installed and functional
Fire extinguisher · reflective triangles · safety chains / breakaway cables · valid DOT medical card on driver
Make vehicle # keychain
Install hubometer
Email office to add truck to GoodToGo account
2
Insurance
Email insurance carrier — Year, Make, VIN, truck value, attachment value
Draft email pulls from vehicle details above
Print insurance papers; file in cab orange folder and office folder
3
Prorate & IFTA
Apply for Prorate and IFTA tags if truck will operate in Oregon
4
Orange Cab Document Folder
Obtain orange 5×5 inch folder with 2 inside pockets
Write vehicle number on outside of folder
Place gas card inside
See Fuel Card section below ↓ to assign card number to this unit
Place ProRate document inside
Place annual vehicle inspection inside
Upload the certificate below — a reminder will automatically be set for 11 months from the inspection date
Place insurance card inside
5
Office Equipment Folder
File vehicle title
File insurance card
File annual inspection copy
File ProRate card
File IFTA paper
File this setup checklist
6
Monthly Inspections
Add vehicle to fleet inspection system
Automatically created in Fleet Inspections when you click Save & Add to Fleet below
⚡ Auto
⛽

Fuel Card Assignment

Link fleet card numbers to this rig. Liz uses this to identify which account to charge when a specific card number shows up on a statement.

Card Number Provider Driver / Notes
No card yet? Leave blank — cards can be assigned later from the admin Fleet Cards tab.
Fill in Unit # to save